Benefits of Using AI to Write Better Job Descriptions

The possibilities for generative AI are thrilling in every field, and that includes HR too. It has the potential to make HR processes more efficient and effective, aiding the people who make it all happen. No wonder 34% of HR executives are exploring potential use cases for generative AI in HR. One place where its potential is particularly exciting is using AI for job descriptions, which tend to be time-consuming and inconsistent but can be much more streamlined with AI’s help.  

Think of AI in the hiring process like a chef’s trusty kitchen knife: it can’t make the full meal on its own, but it can make preparing everything faster, more effective, and more polished in the end. Here’s what you need to know about writing job descriptions with AI. 

The Benefits of Using AI for Job Descriptions

AI tools offer HR teams the chance to write more effective job descriptions in less time. They can help your organization create job descriptions that are standardized, consistent, and aligned with your brand voice and values every time.AI can significantly speed up the writing process as well, leaving your HR team with time for more value-added tasks. 

How to Use AI to Assist in Writing Your Job Descriptions 

First, gather all of the relevant information about the role candidates need to know, including job responsibilities, requirements, pay and benefits, and company information. You should also find at least one example of one of your company’s best job descriptions, even if it’s for a different role, so the AI has an example. You can also pick one or two job descriptions of the role you like from competitors or other companies in your industry. 

Now you’re ready to work with your chosen AI tool: ChatGPT is always popular, but you can also use any internal tools you have or Claude, which has more sophisticated writing abilities. You can prompt the tool to write in a certain voice or tone to align it with your company’s branding and offer it tweaks and suggestions if it’s not hitting the sweet spot right away. 

Finally, have an experienced HR professional from your team carefully, and diligently check everything in the final version from the AI tool. AI is powerful, but it also still hallucinates regularly, which means it can get even basic facts wrong. In a job description, just one incorrect word can cause you a lot of trouble — candidates may notice errors and lose faith in the integrity of your hiring process. 

The Challenges of Using AI in the Hiring Process 

While AI tools offer many benefits for HR teams in creating job descriptions, there are also some potential pitfalls to the technology. 

As we noted above, AI is still prone to making up information, and of course it won’t tell you where it’s done that. A human editor needs to check every single sentence carefully. Aside from factual inaccuracies, sometimes even the best AI tools will miss nuances and tone issues that can make your job descriptions sound bland and boring. A good human editor needs to go in for the final touch to make these adjustments. 

AI tools can also reflect biases that hurt your efforts at creating a more diverse and inclusive workplace, so reviewers should check carefully for those as well. Legally speaking, it’s good to do your research on the AI tool you use to be sure you understand the implications of data privacy and how they will use the information you input. Don’t just start plugging sensitive company data into any old tool — you should check with your legal department first. 

Takeaways

AI can be a powerful tool to help your team write better job descriptions and in less time too. Like all use cases for AI in HR, it’s best used as an aide and supplement to the great work your team is doing, like having an eager and productive intern whose work you still need to check, but who can help your team get more done.